Pacific North West Motorcycle Association

Meeting Minutes

2025

President

Ken Dyck

Scorekeepers

Sarah Williams / Jessie Wandler

Vice President

Christine Kuznak

Treasurer

Sylvie Dufour

Webmaster

Damien Norris

Secretary

Cait Wolfe

Interior Coordinator

Julie Reimer

Race Coordinator

Carla Carey

Social Coordinator

Jane Yaschuk

Rules Coordinator

Brian Dick

Media Coordinator

Calista Collins

Bike Show Coordinator

Damien/Ted

Awards Coordinator

Christine Kuznak

Members at Large

Greater Vancouver

Motorcycle Club

GVMC

Ray Keller

Vedder Mountain

Motorcycle Club

VMMC

Ray Heppner

West Coast Dirt Riders

WCDR

Paul White

Carly Logan

Canadian Pacific Trails Association

CPTA

Ted Blow

Greater Kamloops

Motorcycle Association

GKMA

Quintin Raasch

Ryan Monk

Okanagan Off-Road

Motorcycle Club

OOMC

Malcolm Hett

James Harbroe

Squamish Dirt Bikers

SDBA

Carla Carey

Phil Lay

West Kootenay

Motorcycle Association

WKRDAS

David Kettle

Okanagan Trail Riders Association

OTRA

Jadyn Lowe

Nicola Valley Dirt Riders

NVDRA

Ryan Porada

John Gailbraith

Williams Lake Off-Road Motorcycle Association

WLORMA

Jamie Ribber

Shuswap Dirt Riders

SORES

Calista Collins

Revy Dirt Riders

RDR

Jake Standfield

Oshi Hampton

Guests/Volunteers

Brandi Porada

Alan Schmidt

Katie Laycraft

Wayne Reimer

23-25

Old Business Summary (2024–2025 Items to Close)

• Sweeper Guidelines
• Work Point Guidelines
• Host Club Guidelines

CLOSED

29-25

Host Club Guidelines (Brian’s email)

• Formal adoption of Host Club Guidelines covering arrowing standards, safety, sanitation,
  and volunteer coordination. These include requirements for maps, first aid attendants,
  outhouses, signage, water and gas support, and easy-out routes for obstacles.

Reviewed collectively for edits and revision for 2026…

Add height of arrows – consider kids – C&D’s – 3’ or lower for little ones… Recommend a longer “C” Course…

BD will prepare for final review at AGM.

Recommend having a ‘host club handbook’ to reference (all in one) and our Rules and Regulations. Can be assembled upon completion.

Discussed host club guidelines and potential rule changes. It was decided that most of the recommendations would fall under guidelines and not rule changes, such as the safety rules going on the sign boards and rules around number of first aid attendants.

We also discussed promoting club membership amongst the racers and how to do so, whether that was something the PN should mandate or not.

These guidelines need to be worked into the racer’s handbook for 2026.

Brian/

Damien

PENDING

25-25

Stickers

• We have a quote for $11,00 for a large stash of PNWMA stickers- 8×3 ($3.26) – sell for $5 at awards—CC and SD would sell… 4×2 ($1.00), 2 x3/4 ($.30)

Obtain a 2^nd quote then vote.

Sarah

PENDING

26-25

Race Calendar & Scheduling

• Schedule races between April and the end of October, with a maximum of two races per month or no more than two consecutive weekends.
• Spacing improves participation & volunteer capacity.
• Need to coordinate with WOC and AMSA
• Long standing events
• Lottery dates
• Tie in date approval with trail sustainability considerations
• Suggestions to move races into different times of the year to accommodate seasonal shifts.

Discussion: 10 per year, alternate each year a different race or location, reduce volunteer burnout – space out…, trail leadership/maintaining… Comments also note that it is not about number of races but about spacing.

Revisit at AGM to see if clubs are open to spacing—we need to prevent volunteer and racer burnout.

Race Calendar is finished!

• No Vedder, No Treehugger (trail rest), Cat Scratch is Now Squamish Hard Enduro.

• Revelstoke would like to put on a race (late September). 9 Races overall in 2026.

• Calendar updates will be in the google drive

• Calendar Prints for the Awards Night (Carla, once she gets AMSA update)

Carla

CLOSED

32-25

Strategic Discussion Points

• Create job descriptions for all PNWMA roles to clarify responsibilities. Asked for support in drafting roles.
• Develop a five-year strategy plan for PNWMA and affiliated clubs
• Sprint or Enduro-style race format

Discussion around the evolution of the PNWMA from a calendar of various racing and motorcycling events to a strong focus on the BCORCS series. – Consideration for governing more race formats… sprint and hard enduro etc.

Initiative should focus on growing our governing body – we have roles to be filled and supported—need to plan for our succession – which is also why job descriptions are important. Many of us have been on the board for over a decade ++.

We are mostly BCORCS. What is our Identity/ Brand

• People think being involved with the PN we are only hare scambles. Very hard to get time raced events as it is, so opening our brand to other types of racing can open our participation

• Evolves Organically already

• Bike show is a great place to bring up ideas/ purpose ideas at the booth

• For new series, we would ask you to purpose rules/ and post rules.

• Insurance is required, so there’s a large opportunity in Club Group Insurance when clubs run under the PN.

CLOSED

34-25

PNWMA Awards Tickets (Coast Kamloops Jan. 24, 2026) — $35 children 11 and under / $60 Adults.

Eventbrite for sales and details….

$25Youth/ $50 Adults

The Room Rate is $135.00/night

Discussion around dinner/tapas or a lunch event instead of a big meal to offset costs.

Awards

CLOSED

PASSED

35-25

Race Report! Sarah shared her annual Race Report presentation. This is available on the website posted alongside these minutes.

SW

CLOSED

Elections:

Everyone from last year stands with a couple new faces:

• Calista Collins is going to come on as Social Media Coordinator (with support from Jane)

• [email protected] – Jane

• [email protected] – Calista

• Jessi Wandler will be on the Scorekeeper – Team

Scorekeeping should always have a minimum 2

Yes

PASSED all in favour

1

33-25

2026 Club Fees & Rebates

Vote Proposal (passed):

• • Continue to subsidize the credit card fees ($6K)

• • Continue to subsidize the MotoTally fees ($5K)

• • Continue to subsidize 1 race insurance day in a 2-day

• race ($6.8K)

• • Continue Pay Out matching subsidy to $250 for Masters

• and $250 for Women Expert

Yes

PASSED all in favour

2

12-25

Amend Rule Guidelines for Work Points

• Job assigned by club
• Submitted electronically / Form signed / Job description / Signed off by club host
• Guideline — report with in 2 weeks of race

• Carla to send out the new updated race “Guidelines” to the race organizers

• Everyone agrees/ If Race organizers have input or wishes/changes we can re-visit in next meeting

Yes

PASSED all in favour

3

18-25

Trophies

• Should we only trophy to 3^rd?

–Podium only has 3 positions -minimum of 3 trophies for A/B except for Jr under to 5th place.

-C/D/E to 5th place with finisher medallions for the rest.

-‘A’ racers 1-3 trophies / ‘B’ racers large classes 1-5 with trophies.

Yes

PASSED all in favour

4

19-25

Equipment Purchase – Checkpoints

Vote to support additional checkpoints in a couple of the races next year.

–

PENDING

5

29-25

Equipment Purchase – sign boards (Reflective 2ft x 2ft)

BD Initial suggested content:

• NO PITT RIDING
• HELMETS ALWAYS
• SPEED RESTRICTED AREA
• NO RIDING COURSE BACKWARDS
• NO RIDING DURING RACE

Voted for the race guidelines sandwich board printing budget, Content wording still to be finalized.

Sarah to review content with Brian before the final version is voted on by clubs/ pn board.

Approved for purchase ($1500)/ wording to TBD.

–

PENDING

6

21-25

Gavin Shackelly Memorial ISDE Support Fund

• Raise our ISDE support budget from $1,500 per year to a maximum of $4,000.

2026 ISDE SUPPORT PLAN

• $1500 to GOLD Fund. And $500 per racer up to 5 races

• Must be a PN Member

• Community contribution and Speak at awards night

Yes

PASSED all in favour

7

24-25

Arrows

• SW has quote for 50,000 arrows for $10,362.00

• 3 colours better quality

Yes

PASSED all in favour

8

30-25

Race Entry Fee Caps

• 2.3 – Race Entry Fee Caps (approval required for increases)

Vote to set the price range for each year– +/- 10% of the average race price from the previous year.

Yes

PASSED

all in favour

9

31-25

Split Women Beginner “C” Class

• Add a Girls Junior class for 15 and under girls in C-Class
• No big bikes
• Starting behind the Kids Junior

Discussion before vote:

• Open to ideas about the name for Girls Intermediate/ Women’s Jr/ Age Limit 15 so girls more suiting then Woman’s / Girls Jr is well liked doesn’t dimmish the b Course.
• No bike size limit suggestions but they could just go up to women’s Beginner.
• Almost 10 girls coming up from the D Course / less intimidating
• Talk of no bike restriction more on age bracket and ability. Age restriction possibly not bike restriction.
• Ken believes the racing is super tight and competitive because they are all on the same size bike. Sometimes exceptions are made
• New numbers to include new class

Voted to split the Women’s Beginner class into Girls Junior (under 15 & no big bikes) and Womens Beginner (no restrictions).

Yes

PASSED

all in favour

REVIEWER COMMENTS

• Due to an unfortunate series of events, minutes from this meeting are merged from several documents. They may not accurately capture everything or be in the correct order.

REVIEWER

Name: Damien Norris

Date: November 28, 2025

Name: Jane Yaschuk

Date: November 28, 2025