PNWMA – March 2026 Minutes

Pacific North West Motorcycle Association

Meeting Minutes

2026

29-25

Host Club Guidelines

To be issued into the racer’s handbook / website for 2026. Damien will get onto the website by the bike show.

Brian asked where to find the arrowing diagrams and new guidelines we made on the website. Damien was going to look into why they are not showing up.

Brian/

Damien

PENDING

25-25

Stickers – Obtain a 2^nd quote then vote.

• We have a quote for $11,00 for a large stash of PNWMA stickers- 8×3 ($3.26) – sell for $5 at awards—CC and SD would sell… 4×2 ($1.00), 2 x3/4 ($.30)
•  

Sara will get quote

Printer dropped price on arrows

Sarah

PENDING

19-25

Equipment Purchase – Checkpoints

Vote to support additional checkpoints in a couple of the races next year.

Sarah

CLOSED

29-25

Equipment Purchase – sign boards (Reflective 2ft x 3ft). Voted for the race guidelines sandwich board printing budget, Content wording still to be finalized.

The artwork was reviewed by Sara, Jane and Brian and brought to the board for final approval.

Approved by 4 directors . It is reflective.

Being done by MinuteMan Final amount $1,788.84 for 12 units.

Final approved version of the proof:

Sarah

CLOSED

Point alignment with other race series:

– some favourable response to this in the email thread

– Ken suggests we actually check the metrics to see how this change would have affected the last few years results, to see if it even creates different results.

– discussion on informing racers and having a poll.

– plan is for Brian to get something together by email for everyone getting informed and we can vote on it March 18^th, we could implement it this season if desired.

Brian-

Sara- Changing the points would increase the participation as there is a tighter gap between leaders.

Wayne- Reward for 1^st is not as important. The 30 Points for first makes you push

Ken- Both systems are normal around the world. They create different incentives and wouldn’t really change anything

Matt- Would tighten up the race

SARA- 9 Races so no throwaways

Christine- Everyone seems very excited and it was a hot topic at the awards

Carla- First Place is more of a reward with the current system

Christine- second, third, forth would be more competitive to whom gets on the podium.

KATIE- AMSA Point system in favor

Damien- Would be way more fun for who’s in the front. People who are going to win they are going to win

Julie- We still had 12-15- 18 till the end of the race

Christine- Racers seemed very jacked up thinking that they would do much better.

Sara- More reward for first—more competitive environment, proponent of matching other race series to create congruency. Rules are already set for 2026 this discussion would need to be addressed during the AGM

AMA does 25

AMA Motorcross does the 30

NMA -30 Points

All agree to keep talking about it. And address again in the AGM.

Brian

PENDING

4-26

SATURDAY SUNDAY FLIP

Ryan- People who travel to have more time to travel

More time to relax

Less stress on the event

Don’t want to create less attendance

People want to stick with current so they can pre-ride

Brian- Chipmunk because there is no service they have already made arrangements for first aid. But could change things

People could still leave on Sunday and travel home safer

Saturday could become more of a celebration

If Sat night turns into a party then CDE riders and volunteers would likely lose sleep on Saturday night.

Dirt bike shops work and can’t race or attend. Often shops and other racers arrive with parts for racers. Sponsors and staff should have the option to attend.

Challenge is last minute changes to the course or checking for proper arrowing will be a challenge for the clubs.

Typically volunteers for the AB race are getting equipment and finding their locations on Saturdays.

Carla- Chipmunk could stay the same

Carly – Could not change the day/ Kids would not sleep

Suggest each race can decide but what if people don’t remember/

Ryan, as soon as race is over everyone peels out

Madison- Possibly setting up the A B courses would shift to Friday is that going to be cumbersome

Ryan has to set up the course on Thursday and Friday as Saturday is super busy setting up for the kids

Jane- Some races encourage pre-riding test bike somepeople needs parts or bike repairs

Very unfair to volunteers parents etc if there Is a party

Sara – safety concern- larger portion of A B racers will be leaving while kids are still riding

Sara- We don’t; offer our riders a formal pre-ride.

Fairness etc – Most races in all the other series you do get a chance to pre-ride creates safer races

Ken- has done a lot of races in Alberta who is switched. You either take Monday or Friday off to Travel

Ken always went on Sunday- race day is Sunday if it was a poker run you would miss it. The mass exodus of trailers while kids are racing.

Katie- What about starting earlier

Jessie- timing is the last one out it’s a long night to get out to tear down timing, trailer, and drive home

Sara- would love to start earlier

They are already they earlier anyways

Long weekends can start later

Sara- can take the pulse of the membership.

If some are on Sat or Sun people will not be able to keep it straight. May cause confusion.

If we flip one we call it out a ton.

Sign up would start earlier. 7-9

Ryan- if Sunday is easier day for the host club.

Purposing start at 10am. Not in support of swapping days.

Sarah- if we start at 10 we should announce it a lot

Jane- been around a long time and thinks there are more potential issues.

Monkey Wrench- would like to start earlier.

Chipmunk needs to start later for the dampness

Start an hour earlier/ Motion on the floor.

+ Leave it up to the clubs if they want they need to announce it loud and proud.

Suggestion to clubs+

Carla will set up a meeting with the promoters.

PENDING

5-26

Posters

Sarah- needs to get the posters sooner then later to get them approved.

Carly almost done the monkey wrench poster.

Chipmunk couple versions.

Save to the drive.

All Posters send to Damien.

If poster is not finished you can start earlier .

6-26

First Aid Course

Madeline, Jessy, SARA, Julie to take the IFA 2 day course/ $165 eack

Cait will book with Metro Safety

7-26

Social Media/

Calista is publishing but needs to be edited. When we post on social media we lose the interest to go the website

Damien/ would be best to post to website and put a link to social media

Younger people don’t use FB or IG

Email list or thread they let everyone on the thread know there is a post.

Damien will reach out to Calista

Sara will post to FB as well/ There is a purpose for the website and a purpose to social media

Just a sign up for registration/race. Doesn’t need to go on a news roll.

SARA needs access to IG. Or Calista can do it.

8-26

JOB DESCRIPTION

Brian – Maybe not everyone knows their job. Or possibly they aren’t capable.

Christine- People needs to do their jobs and know their jobs

Brian and Christine to interview each to find out the roles that they fill. Then they will put together a list of job descriptions for each member. This will help in case someone has to leave their position, we will have notes on what it is that they took care of and the new person will have an idea of what their role is.

9-26

Racers who want to leave a race earlier can they take their trophy.

SARA- NO

Rules states after the race is done there is a 30 min dispute time, sometimes there are exceptions when someone has an obvious placement and they have to catch a ferry.

We don’t; want to encourage racers to leave the awards

10-26

RACE FEES

Still leaning in to capping race fee’s

If you have a section 56 you can apply for the trail grants

56 is no longer

You can get a section 57

Brian is going to keep trying to find out what is happening in regards. BCOMA and ORV Status

Peter Sprague invited to our next meeting or future meeting.

Brian- Vedder is going to have a fun ride on May 3^rd

A and B, C and D Arrowed course.

Swap Meet on Sat at 10 AM

They will be published to the web page

Waiting for Posters, sponsors to put on the poster etc.

Brian will talk to Peter Sprague to improve the relationship between PN and BCORMA. He will get back to PN.

Brian

PENDING

REVIEWER COMMENTS

REVIEWER

Name: Brian Dick

Date: March 18, 2026

Name:

Date:

Name: Damien Norris

Date: March 31, 2026