PNWMA Director Meeting
Minutes Oct 18th 2023
1. Minutes
a. Re-commit to discipline around publishing the meetings minute.
2. PN Advertising – Jenn collecting artwork for advertising.
a. Re-sending requests for artwork and donations for awards night.
b. Sylvie to invoice advertisers for the coming year.
3. Insurance
a. Agreement for the PN to split insurance cost of cancelled races 50:50
b. Kirstin and Sarah to negotiate flexibility next year.
4. Google Workspace – Damien
a. Directors can be provided with PNWMA emails.
b. Move shared files from Dropbox to Google docs.
5. Awards
a. Banquet is that the Coast Kamloops Hotel
b. Estimated $16,500
c. Motion to charge $25 per ticket for awards. Passed.
d. Call for volunteer positions at awards.
6. Support 2 Day Races
a. Put forward a vote at the AGM to pay for 1 day insurance for kids race support with an increase in license fees increase to offset.
7. Calendar
a. Calendar kicks off – Carla to finalize dates.
b. The goal is to have printed calendar for awards.
8. Rule Changes to be proposed at AGM:
1. Revision to the Minimum Racing Time rule: Completed laps prior to cutoff to count for finishing.
2. Guidance around racer assistance – Sarah to draft to vote on.
9. Class Changes
a. Intermediate – Introduce an over 30 class called Vet Intermediate
b. Introduction of 2 new PeeWee classes
c. Sarah to distribute class
10. AGM Positions
a. Sarah and Bev are unable to go to all races next season.
b. We will be recruiting a new scoring team.
c. Ken Dyck will step down and there will be an open race for President.
Adjourned at 9:30pm.
Next Meeting November 15th 7pm 2023