PN Meeting Minutes – 2024 MAY 15 (PDF)
Pacific North West Motorcycle Association |
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Meeting Minutes |
2024 |
Meeting No.: 5– 2024 Date of Meeting: May 15th, 2024
Location: Zoom Time of Meeting: 7:10pm – 8:01pm
Confirm Attendees:
President |
Ken Dyck |
Scorekeeper |
Sarah Williams |
Vice president |
Christine Kuznak |
Insurance Coordinator |
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Treasurer |
Sylvie Dufour |
Webmaster |
Damien Norris |
Secretary |
Jenn Petersen |
Social Coordinator |
Jane Yaschuk |
Calendar Coordinator |
Carla Carey |
Bike Show Coordinator |
Angela Geary |
Xander Reidageld |
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Members at Large |
GVMC |
Ray Keller |
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VMMC |
Brian Dick |
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WCDR |
Paul White / Carly Logan |
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CPTA |
Ted Blow |
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GKMA |
Quintin Raasch |
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OOMC |
Malcolm Hett |
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SDBA |
Carla Carey / Phil Lay |
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FVDR |
Sarah Williams |
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WKRD |
David Kettle |
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Guests/Volunteers |
Colin Seeliger |
Caileigh Speck |
Ryan Monk |
Previous Minutes Issued: Yes | No
The following constitutes non-verbatim minutes of the meeting. Written clarification or corrections should be addressed to meeting secretary within 3 days of publication of these minutes.
OLD BUSINESS ACTION REQUIRED BY:
# |
Discussion |
Assigned |
Status |
12-24 |
GKMA Request for Coverage: GKMA has requested coverage for dual sporting event – more details and discussion needed. Update: Further discussion required regarding waivers, insurance coverages, and other costs. PNWMA insurance covers speed related events only at this time. Update: Discussion on general liability coverages for GKMA. Understanding achieved. PNWMA may provide assistance with contacts, waivers, and set up advice for event. |
Sarah |
CLOSED |
13-24 |
Northern BC Event Coverage: Request for northern events coverage – more details and discussion needed. Update: Further discussion required regarding waivers, insurance coverages, and other costs. PNWMA insurance covers speed related events only at this time. Update: Latest news is that the event has been cancelled. |
Sarah/Ken |
CLOSED |
14-24 |
PNWMA Website and Social Media: Reviewing improvements to and effectiveness of website traffic, linking and social media use. Awards Hall of Fame (photos and recognition of season winners for each year) to potentially be developed. Potentially look at club specific pages for clubs/members. Update: Leaving open to encourage improvements and recruitment for additional volunteers/association members. |
Damien/ Christine |
OPEN |
18-24 |
In Person PN Meetings: Discussed potential for in person meetings. Concerns with quorum and voting – hybrid approach not practical. Periodic social meetings discussed, as well as a guide for use of Zoom. Update: Confirmed meetings to be held remotely to accommodate meeting quorum and voting members. Social meetings may be considered/set-up for in person. |
All |
CLOSED |
19-24 |
Master Rule Changes: Rules to be reviewed, once approved to be sent for posting to website. Updated: Sent to Brian for review. Updated: Rules reviewed and comments provided:
Document to updated, shared, and posted. Update: Final updates being completed and will be posted before next meeting. Communication to clubs agreed to be by email, as well as an update post to social media. |
Sarah/Brain/Damien |
CLOSED |
21-24 |
Secretary / Calendar Coordinator Positions: Will be vacated in July/August. Coverage and replacement will be needed. |
All |
OPEN |
23-24 |
Leather Race Tags: Previous provider will continue to contribute these for the season. An estimate of tags will be needed. Update: Tags received, additional tags will be discussed between Scorekeeper and provider. |
Sarah/ Christine |
CLOSED |
24-24 |
Stacyc Class: Discussion had related to very young riders and a stacyc scooter class. Potential sponsors for medallions/awards ect. may be available. Further discussion implied that the class or race would be unofficial, for fun only, and for very young riders not ready to ride in the PeeWee Classes. Race could occur as a pre-race on small simple course. Further discussion and confirmations needed. Updated: Further discussion had, pilot to occur at Cat Scratch race. Further discussion to be had. Update: Pilot well received however due to weather conditions and length of race, the race was shortened by ten minutes. Learnings and questions: • A race for very young/inexperienced individuals may require exceptions, such as adjustment to course and time. • PeeWee is to be a “D” course only, new courses are not required of clubs. However, clubs may make adjustments if needed. Ex.: “Little” D’s race separate from “Big” D’s. • International Motorsports has a Stacyc friendly race course to be set-up and be piloted at a future race. This would be a bonus race only. |
Sarah |
OPEN |
25-24 |
Schedule Conflict: EnduroX in Chilliwack confirmed to occur same weekend as Treehugger race. Inquiring about a change of date for Treehugger race. October 6th a possible option. Decision is with club. Update: Confirmed club has rescheduled race for October 5-6th. |
Carla |
CLOSED |
27-24 |
Note Only: Treasury report to come May 15. Update: Treasurer did not attend May 15th meeting, pushed to June 19th meeting. |
N/A |
OPEN |
NEW BUSINESS ACTION REQUIRED BY:
# |
Discussion |
Assigned |
Status |
28-24 |
SDBA Update on Cat Scratch: Very positive feedback, as well as turnout. Est. 300+ racers and 78 kids. |
N/A |
CLOSED |
29-24 |
Suggestion from member: Article or interview of Cat Scratch Masters Class winner, whom performed exceptionally well. |
Any |
OPEN |
30-24 |
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31-24 |
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32-24 |
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MINUTES REVIEWED – READY TO POST
REVIEWER COMMENTS |
REVIEWER |
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Brian Dick / Christine Kuznak |
5-21-2024 |
Name |
Date |
Next Meeting:
June 19th, 2024 – 7:00pm via ZOOM