PNWMA – September 2024 Meeting Minutes

Pacific North West Motorcycle Association

Meeting Minutes

2024

14-24

PNWMA Website and Social Media: Reviewing improvements to and effectiveness of website traffic, linking and social media use. Awards Hall of Fame (photos and recognition of season winners for each year) to potentially be developed. Potentially look at club specific pages for clubs/members.

Update: Leaving open to encourage improvements and recruitment for additional volunteers/association members.

Damien/

Christine

OPEN

21-24

Secretary / Calendar Coordinator Positions: Will be vacated in July/August. Coverage and replacement will be needed.

All

CLOSED

24-24

Stacyc Class: Discussion had related to very young riders and a stacyc scooter class. Potential sponsors for medallions/awards etc. may be available. Further discussion implied that the class or race would be unofficial, for fun only, and for very young riders not ready to ride in the PeeWee Classes. Race could occur as a pre-race on small simple course. Further discussion and confirmations needed.

Updated: Further discussion had, pilot to occur at Cat Scratch race. Further discussion to be had.

Update: Pilot well received however due to weather conditions and length of race, the race was shortened by ten minutes. Learnings and questions:

• A race for very young/inexperienced individuals may require exceptions, such as adjustment to course and time.

• PeeWee is to be a “D” course only, new courses are not required of clubs. However, clubs may make adjustments if needed. Ex.: “Little” D’s race separate from “Big” D’s.

• International Motorsports has a Stacyc friendly race course to be set-up and be piloted at a future race. This would be a bonus race only.

Sarah

CLOSED

27-24

Note Only: Treasury report to come May 15.

Update: Treasurer did not attend May 15^th meeting, pushed to June 19^th meeting.

Update: Treasury report provided; noted that some clubs that are listed on website have not paid their annual fee. List of paid/unpaid to be provided and removed from website by webmaster.

N/A

CLOSED

29-24

Suggestion from member: Article or interview of Cat Scratch Masters Class winner, whom performed exceptionally well.

Any

CLOSED

30-24

Discussion on Monkey Wrench: Preparations underway. Notes on parking and camping: roads absolutely cannot be blocked according to Fire Marshall. Mitigations will be put into place and pay parking/camping will be made available by Ruddocks Ranch.

N/A

CLOSED

31-24

Items for Review (from club members): Deferred at this time, for discussion at AGM:

• Review of bike and tire sizes, e-bikes for kids classes.

• Review of kids classes, noted that not all clubs familiar with Stacyc bikes for kids and the capabilities of the machines. Note: there is no Stacyc specific class at this time.

All

OPEN

32-24

Discussion of complaints and learnings from Bar Bender Race (Merritt):

• Complaints that “D” course was too difficult for some younger riders, this includes classes that have e-bikes which are not capable of the same inclines as gas-powered. PN to review further and provide additional guidance after AGM.

• Lost individuals occurred at the race; racers are instructed not to leave the race course if unable to proceed, or if have left the course and are unable to return their bike, to wait on or as close to race course as possible while being visable. This allows the sweepers to assist and/or send for help.

• Passing at the gas pits and/or checkpoints; this is permissible if provided the opportunity and not directed otherwise. Passing is NOT permitted at timing gate.

PN to provide responses to club regarding complains/comments.

Brian/Sarah

CLOSED

33-24

Topic of Sweepers: A comment was offered regarding the need for more sweepers for some races and better communication with PN timing/scoring personnel. Clubs provide sweepers, however PN keeps track of racers. PN to provide guidance (not rules) on sweeping, including best practice communication and equipment needs to sweeping a race.

Brian

OPEN

34-24

Question from Parent of Young Racer: Parent asked about kids progressing from “C” course to “B” course, while winning races in “C” course, but also racing “B” course. Can racers race more than one course/class? If so, how does the point system work for this?

Answer: A person can race in two different classes, but points will not be awarded for both races, nor can you “podium” in classes. Progressing racers are encouraged to try out the next class/course up, but points can only be received for one class. If successful in higher class and points are awarded, the points applied to other class raced are lost, or vise versa.

PN member may provide explanation to asking parent.

Any

CLOSED

35-24

Social Media Coordinator role- seek volunteer can assist with advertising

-Calendar Coordinator needs assistance with emailing for the logo. Damien has volunteered to help. Carla is not awesome at repeat emails but is great at the sponsorship generating from the shops.

OPEN

36-24

Kids classes separation not moving forward/ issue closed. Suggest they make it out to stoke builders.

CLOSED

37-24

Some clubs have not paid dues/ Sylvie to review who is outstanding and report back.

OPEN

38-24

Cat Scratch winner article/ closed

CLOSED

39-24

Class review/ types of bikes and sizes of bikes age groups in classes. Age separation in Women’s class to over 30. Expense to clubs for more trophies. Everyone to have a think and report back. Ask clubs to show up to AG Meeting to discuss further.

-Dead Man Check/ Voted out

(high failure rate, enough volunteers, difficult to track, leather works best)

-WOC to comply with PN Rule. Brian to draft and recommend.

WOC not to include Hard Enduro races in series

OPEN

40-24

Road Crossing/ Check Point/ Sweeper Volunteers

-Suggested to have at each crossing or check point.

(tools, water, first air kit) only suggestion

OPEN

41-24

Awards Night

Accommodate Having Ken and Sarah so plant for March. There would be less winter driving, and it could also become a season kickoff. Also, the attenders could ride locally.

March date would lose the Bike Show weekend tradition, but we could still have a booth.

Holidays are booking all available spots during Dec-Jan also more expensive to book.

Sky Helicopters seems like a good option but would be a lot of extra work to coordinate set up food and take down. An all-inclusive venue takes care of those details.

Not a ton of accommodations around for Sky Helicopters.

Emails circulated last week to Vote on venue. Looks like the Clarion is the deciding location. Based on price and ease of logistical planning. Christine to clarify in next meeting.

OPEN

REVIEWER COMMENTS

Edited the attendance- several noted that were not there. Updated several items to closed and opened one item listed as closed.

REVIEWER(S)

Name: Christine Kuznak

Date: October 15, 2024

Name

Date: