PNWMA – March 20th, 2024 Meeting Minutes

Pacific North West Motorcycle Association

Meeting Minutes

2024

#

Discussion

Assigned

Status

4-24

2023 “Raffle”: Stoke Builders (Squamish) to be confirmed as having received their awarded donations.

Update: Confirmed to have been received.

Carla

CLOSED

12-24

GKMA Request for Coverage: GKMA has requested coverage for dual sporting event – more details and discussion needed.

Update: Further discussion required regarding waivers, insurance coverages, and other costs. PNWMA insurance covers speed related events only at this time.

Sarah

OPEN

13-24

Northern BC Event Coverage: Request for northern events coverage – more details and discussion needed.

Update: Further discussion required regarding waivers, insurance coverages, and other costs. PNWMA insurance covers speed related events only at this time.

Sarah/Ken

OPEN

14-24

PNWMA Website and Social Media: Reviewing improvements to and effectiveness of website traffic, linking and social media use. Awards Hall of Fame (photos and recognition of season winners for each year) to potentially be developed. Potentially look at club specific pages for clubs/members.

Damien/

Christine

OPEN

14-25

Licenses and Waivers: Waivers are to be filled out before Licenses are purchased, often waivers are filled out and no license is purchased. More instruction and a guide may be needed.

Damien/

Sarah

CLOSED

15-24

Advertising and Sponsors: Advertising: Advertised on Website Calendar, Cost = $125 / Clubs/Members: Linked on Website and Events posted, Cost = $75 / Sponsors: Donate and contribute to events and PN awards night.

Costs to be reviewed.

All

CLOSED

16-24

ISDE Racer Support: More details on team composition needed. Communication to racers to be developed. Level of support to be determine.

Sarah/

Christine

OPEN

18-24

In Person PN Meetings: Discussed potential for in person meetings. Concerns with quorum and voting – hybrid approach not practical. Periodic social meetings discussed, as well as a guide for use of Zoom.

All

OPEN

19-24

Master Rule Changes: Rules to be reviewed, once approved to be sent for posting to website.

Updated: Sent to Brian for review.

Sarah/Brain/Damien

OPEN

20-24

Class Error on Website: Pee Expert birth year needs to be updated.

Sarah

CLOSED

21-24

Secretary / Calendar Coordinator Positions: Will be vacated in July/August. Coverage and replacement will be needed.

All

OPEN

#

Discussion

Assigned

Status

21-25

Sarah still working with scorekeeping recruits for upcoming races.

N/A

CLOSED

21-26

Vedder Race Poster: Race posters for kids race and fun ride; waiting for these before posting on website and socials.

Brian

OPEN

21-27

Leather Race Tags: Previous provider will continue to contribute these for the season. A estimate of tags will be needed.

Sarah/

Christine

OPEN

21-28

Stasuk Class: Discussion had related to very young riders and a stasuk scooter class. Potential sponsors for medallions/awards ect. may be available. Further discussion implied that the class or race would be unofficial, for fun only, and for very young riders not ready to ride in the PeeWee Classes. Race could occur as a pre-race on small simple course. Further discussion and confirmations needed.

Sarah

OPEN

21-29

Updates on Insurance: Final policy has been completed – copy to be sent to Directors. Insurance covers initial ten races. Races can be cancelled or added. Refunds can be applied for when races are cancelled. A credit was received for cancelled races from last year.

Sarah

CLOSED

21-30

Undelivered Awards Night Trophies: Mailing to trophies to racers is not cost efficient and other delivery methods will be utilized.

Christine

CLOSED

REVIEWER COMMENTS

REVIEWER

Brian Dick / Christine Kuznak

Name

Date