Pacific North West Motorcycle Association

Meeting Minutes

2025

Motorcycle Club

Motorcycle Club

Trails Association

Motorcycle Association

Motorcycle Club

Motorcycle Association

Old Business Summary (2024–2025 Items to Close)

·       Sweeper Guidelines

·       Work Point Guidelines

·       Host Club Guidelines

Host Club Guidelines (Brian’s email)

·       Formal adoption of Host Club Guidelines covering arrowing standards, safety, sanitation,
and volunteer coordination. These include requirements for maps, first aid attendants,
outhouses, signage, water and gas support, and easy-out routes for obstacles.

Reviewed collectively for edits and revision for 2026…

Add height of arrows – consider kids – C&D’s – 3’ or lower for little ones… Recommend a longer “C” Course…

BD will prepare for final review at AGM.

Recommend having a ‘host club handbook’ to reference (all in one) and our Rules and Regulations. Can be assembled upon completion.

Damien

Stickers

·       We have a quote for $11,00 for a large stash of PNWMA stickers- 8×3 ($3.26) – sell for $5 at awards—CC and SD would sell… 4×2 ($1.00), 2 x3/4 ($.30)

Obtain a 2^nd quote then vote for how many to purchase.

Race Calendar & Scheduling

·       Schedule races between April and the end of October, with a maximum of two races per month or no more than two consecutive weekends.

·       This spacing improves participation and volunteer capacity.

·       Need to coordinate with WOC and AMSA

·       Long standing events

·       Lottery dates

·       Tie in date approval with trail sustainability considerations

·       Suggestions can be made to move races into different times of the year to accommodate seasonal shifts.

Discussion: 10 per year, alternate each year a different race or location, reduce volunteer burnout – space out…, trail leadership/maintaining… Comments also note that it is not about number of races but about spacing.

Revisit at AGM to see if clubs are open to spacing—we need to prevent volunteer and racer burnout.

Strategic Discussion Points

·       Create job descriptions for all PNWMA roles to clarify responsibilities. Asked for support in drafting roles.

·       Develop a five-year strategy plan for PNWMA and affiliated clubs

·       Sprint or Enduro-style race format

Discussion around the evolution of the PNWMA from a calendar of various racing and motorcycling events to a strong focus on the BCORCS series. – Consideration for governing more race formats… sprint and hard enduro etc.

Initiative should focus on growing our governing body – we have roles to be filled and supported—need to plan for our succession – which is also why job descriptions are important. Many of us have been on the board for over a decade ++.

A space left at the top for PNWMA + /or club Logos

Wording proposed:

NO PITT RIDING

HELMETS ALWAYS 

SPEED RESTICTED AREA

NO RIDING COURSE BACKWORDS 

NO RIDING DURING RACE 

NO RIDING AFTER 7:00 PM

Review quotes — $1,500 approx.

Eventbrite for sales and details….

14-24

35-24

·       PNWMA Social Media Coordinator

·       PNWMA Secretary

12-25

·       Job assigned by club

·       Submitted electronically / Form signed / Job description / Signed off by club host

·       Guideline — report with in 2 weeks of race

Vote at AGM.

18-25

·        Should we only trophy to 3^rd?

–Podium only has 3 positions -minimum of 3 trophies for A/B except for Jr under to 5th place.

-C/D/E to 5th place with finisher medallions for the rest.

-‘A’ racers 1-3 trophies / ‘B’ racers large classes 1-5 with trophies. 

Vote at AGM.

19-25

Quote to be reviewed and Vote at AGM.

21-25

Gavin Shackelly Memorial ISDE Support Fund

·       Raise our ISDE support budget from $1,500 per year to a maximum of $4,000.

Vote at AGM.

24-25

Arrows

·       SW has quote for 50,000 arrows for $10,362.00

Vote at AGM.

30-25

·       2.3 – Race Entry Fee Caps (approval required for increases)

*Set the price range for each year– +/- 20% of the average.

31-25

Split Women Beginner “C” Class

·       Split class into “C” Women Beginner (15 and under) and “C” Women Intermediate. (Note – caution name is same as B class – not clear on trophy C vs B)

Review class split justification. Vote at AGM.